Hosting a company picnic is the perfect blend of business and fun, where you get to hang out with your co-workers in the great outdoors. These events help your team find a sense of community and have some serious fun outside the confines of the office.
Playing games with colleagues is an excellent way to strengthen team bonds in a professional environment. Such activities, often part of company picnics, provide an ideal opportunity to relax and enjoy one another’s company. With some creativity, you can turn any company picnic into a fun field day of activities everyone will enjoy.
Why Have a Company Picnic?
Company picnics provide an informal setting for employees to interact with each other without the stress and pressure of the workplace. Moreover, according to 2022 research from McKinsey & Company, activities in natural settings can refresh employees and enhance team dynamics. Drawing on studies and theories like the Attention Restoration Theory, their research suggests that exposure to nature boosts attention, creativity, and mental processing.
While McKinsey’s research focuses on hiking and backpacking in rural areas, which is not feasible for all organizations, there are other ways to enjoy the outdoors that are more financially and physically accessible. A company picnic is a great way to have a good time, while improving team dynamics and productivity.
Activities for Company Picnics
While the food and conversation are a given, planning games and other activities is also a crucial part of the equation. Having fun prizes and friendly competitions encourages everyone to join the fun and work together.
But first, it’s essential to ensure all your planned activities are accessible and enjoyable for everyone involved. This means catering to different interests, abilities, and fitness levels. So ask your workgroup for suggestions and try to have a variety of activities throughout the day. This way, you promote maximum participation and ensure everyone can benefit from your outdoor team-building event.
Icebreaker Games for Starting Out
Icebreakers are an age-old way to metaphorically “break the ice” between folks. These games can initiate conversations, helping to find similarities and connections to bond over. Here are a few suggestions:
- Two truths and a lie: Each person shares two true facts and one false fact about themselves, and others must guess the lie.
- Human knot: Teams stand in a circle, reach across to hold hands with two people, and then try to untangle themselves without letting go of their hands.
- Scavenger hunt: Make a list of things or landmarks in the picnic area that teams must find and photograph. The first team to complete the tasks wins a prize!
Many other icebreaker games are out there, so feel free to research and find the perfect fit for your group. Just remember to keep it light, fun, and inclusive for all.
Classic Lawn Games for Simple Fun
Not all games at a company picnic need to have a specific purpose; some can be just for plain fun. Classic lawn games are always a good time and bring a dose of healthy competition to your event. Here are some ideas:
- Tug of War: A timeless classic that requires teamwork and strength.
- Sack Race: Participants race while hoping in sacks – hilarity guaranteed!
- Foam Axe Throwing Game: An unconventional yet safe game that can be a hit at your picnic.
Any of these games get adrenaline going but in a safe and friendly way. As an added bonus, providing prizes like gift cards or company swag for winners can make these games even more exciting.
Team Building Activities for Lasting Impressions
Including a team-building exercise in your company’s outdoor function is crucial for improving communication and strengthening relationships within the team. Working together towards a fun goal is an effective way to achieve this. Here are a few simple team-building activities to try:
- The human pyramid: A classic team-building game that requires trust, coordination, and physical strength.
- Capture the flag: A strategic game plan, communication, and cooperation are crucial here.
- Minefield game: One partner is blindfolded while the other verbally guides them through an obstacle course — a great way to build trust and communication.
Team-building activities may mean more preparation, but the collaboration and bonding are worth it.
How To Plan a Company Picnic
A successful company picnic results from careful planning and attention to detail. From selecting the perfect venue to accommodating dietary preferences, every aspect contributes to the overall experience. Here are some tips to help you plan a memorable company picnic.
Venue Selection
Choose your venue wisely. Consider the size, accessibility, availability of amenities, and proximity to your office. Your guests should feel comfortable and have enough space for their games and activities. A few things to keep in mind for accessibility:
- Ease of transportation for those with mobility issues or disabilities (e.g., wheelchair ramps);
- Availability of restrooms and accessible facilities;
- Proximity to public transportation, if needed;
An open area also allows for setting up company-branded supplies like tents, banners, and signs to promote your company culture. These items provide functional benefits such as shade or direction and contribute to creating a festive, unified atmosphere.
Catering and Dietary Considerations
Food is a key component of any picnic, so as you create a spread and select a catering service, consider their menu variety, quality of food, and service standards.
Likewise, gather information on all dietary restrictions and preferences to provide an appropriate spread for everyone. Consider having a vegetable-based option for vegans and vegetarians, gluten and allergen-free options, and Kosher or Halal options such as chickpeas, nuts, and grains. Make sure to communicate these requirements to your caterer well in advance.
In line with this, finding a good caterer is crucial. You want to work with a group that is well-versed in handling larger events, understands how to cook for varying preferences, and has an easy process for setting up and breaking down.
Supplies and Gift Items
No picnic is prepared without the right supplies and gifts. Depending on your picnic’s theme and needs, you can order an array of supplies like:
- First aid kit for any minor injuries;
- Extra chairs and tables for comfort;
- Trash and recycling bins to leave no trace;
- Custom balloons and yard signs for decoration and directions.
Additionally, giving out customized gifts such as sunglasses or coolies not only adds to the fun but also serves as a token of appreciation to your team.
Scheduling and Communication
Last but certainly not least, setting up a clear timeline and schedule ahead of time is crucial. This includes arrival time, meal times, game times, and departure times. These details ensure everyone is informed leading up to the event. Consider putting together a digital or printed program with all the necessary information. A well-spaced and organized schedule gives guests ample time to participate in activities, eat, and socialize without feeling rushed.
Company picnics are more than just a day of leisure, they’re a strategic investment in team well-being and morale. Likewise, communication is central to this as it is key to ensuring the event is successful and enjoyable for everyone. From sharing reminders, updates, and instructions prior to the picnic to providing feedback surveys upon completion — your team will be grateful for the guidance each step of the way.
With careful planning, attention to detail, and active participation, your company picnic can evolve into a much-anticipated annual event. Start planning today and set the stage for a memorable and impactful company picnic that leaves lasting positive impressions on your team.